Capacity Grantee Resources

This page contains resources capacity grantees can use in managing their grants, including detailed information and resources on the equipment prior approval requirement for capacity grants.

General Information

  1. Uniform Guidance Fact Sheet
  2. Time and Effort Reporting — OMB Standards Fact Sheet; September 20, 2017
  3. 1862 Land-Grant Colleges and Universities Grant Administrative and Fiscal Requirements
  4. 1890 Land-Grant Colleges and Universities Grant Administrative and Fiscal Requirements
  5. Insular Area Grant Administrative and Fiscal Requirements
  6. Clarification on Use of Qualifying Education Expenses as Match Memorandum from Cynthia Montomery to 1890 Land-Grant Universities; October 24, 2016
  7. Authorized Representative Clarification Memorandum from Dr. Sonny Ramaswamy; July 27, 2016

Prior Approval for Equipment

Prior approval from NIFA is required before expenditures are incurred for:

  • General purpose equipment costing $5,000 or more and having a useful life of more than one year; and
  • Special purpose equipment costing $150,000 or more and having a useful life of more than one year. (Prior approval is waived for special purpose equipment costing less than $150,000.)

What is Prior Approval?

  • Requested in advance of expenditure
  • Requested and approved in writing
  • Includes item name, description/purpose, estimated or actual cost, and estimated useful life
  • Specific to an individual grant
  • Required if item meets the definition of equipment, regardless of whether it is being purchased by multiple funding sources

Submitting Prior Approval Requests

Grantees can submit prior approval requests via email to capacityequipment@nifa.usda.gov

Requests will be reviewed and responded to within 30 days from receipt of complete information. Approvals will be sent via email to the Authorized Representative submitting the request. Expedited review may be requested.

Definitions 

This page contains definitions of equipment, general purpose equipment, and special purpose equipment. 

Resources

Background Information

External Resources

Program Type: 
Grant Program

Related Information