Small Business Innovation Research (SBIR) Grantee Resources

The following resources provide SBIR grantees information concerning NIFA administration of SBIR grants, the effective management of an SBIR grant, and general advice about preparing phase II proposals.

The following resources provide SBIR grantees information concerning NIFA administration of SBIR grants, the effective management of an SBIR grant, and general advice about preparing phase II proposals.

We are in the process of transitioning this information from a different format and content will be added as it becomes available. Feedback on the content and organization of the information is greatly appreciated and can be sent to sbir@nifa.usda.gov.

SBIR Grantee Information — Reporting Requirements

Technical Reports and Performance Monitoring

The following are reports that must be filed to fulfill SBIR grant requirements, with their approximate due dates noted. Failure to submit these reports on time and to the proper organizational units can delay the availability of authorized project funds. Therefore, it is essential to understand the instructions in each report.

Two technical reports and a Federal Financial Report must be submitted and approved by the SBIR Program Staff to fulfill SBIR grant requirements. These reports are a separate requirement from the public CRIS technical reports you are required to submit. Receipt of these reports triggers the release of project funds for Phase II projects and for Phase I projects awarded prior to 2012. In addition, these reports are used by NIFA to assess project progress and to facilitate constructive information exchange. All technical reports can be sent electronically to the SBIR program.

SBIR Program Technical reports are reviewed by SBIR staff and, if approved, forwarded to the Awards Management Division. The following will occur following NIFA receipt of both technical reports: Project Directors normally receive email confirmation within five business days and appropriate funds are released within 45 business days.

For more details please refer to the Small Business Innovation Research Grants Program Terms and Conditions "Performance Monitoring" ,"Award Closeout", "Current Research Information System (CRIS/REEPORT)", and "Financial Reporting" sections.

SBIR Grantee Information — Closing Out Requirements

Grantees must complete several project activities and administrative actions before a project can be officially “closed out.” Properly closing out an award is critical because 1) NIFA approval of the final technical report is necessary to release the final 15% of grant funds and 2) no grants (i.e., phase II grants) will be offered to companies delinquent in submitting required paperwork.

For more details please refer to the Small Business Innovation Research Grants Program Terms and Conditions "Award Closeout" section.

SBIR Grantee Information — No Cost Extension Requests

In the event a company is unable to complete its grant's objectives within the official grant period, the company's authorized organizational official (AOR) and/or project director (PD) may request a no-cost extension of up to 1 year. Before submitting such a request, it is advisable to contact the SBIR national program leader (NPL) responsible for your grant to discuss the reasons for your request.

For more details please refer to the Small Business Innovation Research Grants Program Terms and Conditions "Prior Approval Requirements" section.

SBIR Grantee Information — Reporting Waste, Fraud and Abuse

In the event a company or individual suspects any waste, fraud and/or abuse, the company or individual can contact the USDA Office of Inspector General (OIG)'s hotline.